DocuMatix - Simple. Powerful. Effective.

Effective Date: 7/28/2009

DocuMatix is a licensee of the TRUSTe Privacy Program. TRUSTe is an independent, non-profit organization whose mission is to build users' trust and confidence in the Internet by promoting the use of fair information practices. This privacy statement covers the site www.documatix.com. Because this web site wants to demonstrate its commitment to your privacy, it has agreed to disclose its information practices and have its privacy practices reviewed for compliance by TRUSTe.

If you have questions or concerns regarding this statement, you should first contact Paul Jaramillo at DocuMatix by phone at 801.967.3024 ext. 200. If you do not receive acknowledgment of your inquiry or your inquiry has not been satisfactorily addressed, you should then contact TRUSTe http://www.truste.org/consumers/watchdog_complaint.php. TRUSTe will then serve as a liaison with the Web site to resolve your concerns.

The TRUSTe program covers only information that is collected through this Web site, and does not cover information that may be collected through software downloaded from the site.

Above all else, at DocuMatix your privacy and the privacy of your subscribers are of the greatest importance to us. Our success depends implicitly upon our ability to maintain the trust of our customers and their subscribers. Toward this end, we have two distinct policies:

Subscriber Data Policy: As our customer, you have exclusive ownership and rights to your subscriber data.
Email Delivery Policy: We send only to email lists that have been conveyed to us to have been gathered by means of opt-in and/or considered transactional relationship based on an existing business relationship. All emails that are sent whether the format be Text or HTML include an Unsubscribe/Opt-Out Link. Any email recipient may elect at any time to unsubscribe/opt-out via this link, and the DocuMatix website engines will comply with that request automatically in real-time. In addition, should DocuMatix be advised that our customers are sending unsolicited email then we will thoroughly investigate those allegations and remedy the situation as determined appropriate measures to ensure compliance at all times with the United States CAN-SPAM Act of 2003.

Information Collection and Use

DocuMatix is the sole owner of the information collected on the http://www.documatix.com website. We do not sell, share, or rent this . DocuMatix collects the information and uses it exclusively to send only appropriate information to visitors who request it. Further, DocuMatix collects information in the following ways:

Contact Us and Request Documents Forms

Requires a visitor to provide their name and email address. Additionally, a visitor has the option to enter additional contact information such as daytime or evening phone number if so desired. DocuMatix will use the information provided to contact you and offer additional information about our products and services.

Email and Surveys sent via email

DocuMatix operates in an ASP (Application Service Provider) environment and services various on-line marketing needs of businesses to include Text/HTML Emails and HTML Surveys sent via email. All HTML marketing emails that are sent through the DocuMatix system use a software technology called web beacons clear gifs. We utilize this technology to help measure campaign performance for our customers. Such measurements include the date/time of when an email is opened, or when an individual link is clicked on in an email. Additionally, the data gathered is tied to the email address for an individual campaign. This information is only accessible via the account owner and limited DocuMatix staff (for support reasons). These measurements are only viewable by a customer over an encrypted SSL Internet browser connection.

Email Address used for campaigns

Email addresses used for campaigns sent on behalf of customers are stored in the DocuMatix system for 60 days. After 60 days each campaign is run through an archive process that removes the email address from the system with the exception of permanent undeliverable email addresses and/or email addresses that have opted out. The original campaign and campaign performance reports are saved until the customer elects to remove them from the system.

Cookies

A cookie is a small text file that is stored on a users computer for record-keeping purposes. We occasionally use cookies (that expire within one day) on our site within Web Polls that are conducted. We do not link the information we store in cookies to any personally identifiable information you submit while on our site.

Log Files

DocuMatix uses IP addresses to monitor and administer our web site and collect data to analyze trends. IP addresses are not linked to any personally identifiable information. Log files collected may include browser type, IP address, URL and/or page accessed.

Additionally, DocuMatix creates log files within their on-line products to gauge product use, loads and popular features based on access. These log files may include IP Address, Date/Time Stamps, Internal codes for determining part of system being accessed, login/logout events as well as campaign reports viewed and downloaded.

Links

The DocuMatix website contains links to other sites. DocuMatix is not responsible for the privacy practices of these sites. Therefore, we recommend visitors read the privacy statements of each website.

Opt Out

All email communications sent by DocuMatix (whether directly from DocuMatix or sent on behalf of customers) have links and/or clear instructions on how to unsubscribe from subsequent email communications. This can be accomplished by clicking on the unsubscribe link within an email, or a subscriber may reply back indicating they no longer wish to receive communications. By clicking on the link the process is automated, however, a manual reply requires a manual entry made by an employee to add the individual to a master unsubscribe list.

Personal Account Profile

All DocuMatix customer accounts have an account profile that contains contact information such as name and address of the account owner. Customers may change this contact information at any time while logged into their account. This information is used by DocuMatix for point of contact with the business.

Security Statement

The security of your personal information, and the information of your subscribers are important to us. When utilizing our services and/or a subscriber enters information in a published web form that utilizes custom fields we encrypt that information using secure socket layer technology (SSL). Additionally, such use of custom fields as defined in our products are encrypted within our database system.

DocuMatix has made investments in technology and time to employ various security technologies and safeguards. Such safeguards include daily web penetration and vulnerability assessments performed by a trusted third party on DocuMatix servers.

Notification of Changes to our Privacy Policy

When a change to our privacy policy occurs, we will post a notification on our homepage. If there is a material change to personally identifiable information and/or our security standards then the customer will be notified by email and/or mail where they may elect to discontinue service.

Anti-Spam Statement

DocuMatix maintains a strict policy surrounding spam, and practices permission-based email marketing. DocuMatix does not send unsolicited email, or work with companies who do so.

Forward To A Friend

If you choose to use the Forward To A Friend feature DocuMatix will ask for the friend's name and email address, and any personal comments the email recipient would like to convey. DocuMatix does not use this information other than for the intended purpose.

Customer Testimonials

Any customer testimonials are first approved by the customer and DocuMatix prior to being displayed on the DocuMatix Web Site. DocuMatix discloses that your Company Name, Title and any other information as you have approved shall be publicly available for anyone to view as depicted on the DocuMatix Web Site.

Legal Disclaimer

Though we make every effort to preserve user privacy, we may need to disclose personal information when required by law wherein we have a good-faith belief that such action is necessary to comply with a current judicial proceeding, a court order or legal process served on our Web site.

If customers and/or website visitors have any questions or suggestions regarding our privacy policy, please contact us at:

DocuMatix, LLC
2195 West 5400 South, Suite 105
Salt Lake City, Utah 84118

Phone: 801.967.3024
Fax: 801.967.3033
Email: info@documatix.com

http://www.documatix.com/contactus.aspx